UK Coronavirus Cancer Monitoring Privacy Statement

University of Birmingham
Research Software Group
Data Protection Statement for the UK Coronavirus Cancer Monitoring Website

Access for researchers and medical professionals only.

1. Introduction

The UK Coronavirus Cancer Monitoring Website (UKCCM) is only for use by researchers and medical professionals, strictly within the Birmingham University terms of the use permitted in and agreed to on registration.

Please See the Birmingham University Pages for the terms of use.

www.birmingham.ac.uk/privacy/.

www.birmingham.ac.uk/legal/.

www.birmingham.ac.uk/university/governance/policies-regs/information/.

This page explains what personal information we gather from you as a researcher / medical adviser when you visit the specific website within the University of Birmingham domain called https://ukcoronaviruscancermonitoring.bham.ac.uk.

Users are required to register and create a user account to use the UK Coronavirus Cancer Monitoring Website. This page sets out the personal information that we gather when you visit the following Web sites.

2. General personal information collected on our websites

When you visit any of the websites within the University of Birmingham domain, we hold certain information about you for service and security reasons. For more information on this, please see. www.birmingham.ac.uk/privacy/.

3. Specific personal information collected on this website

This Web site asks you to provide information about yourself and others set out below.

3.1 Your personal data collected when you setup your ukcoronaviruscancermonitoring.bham.ac.uk user account

When you setup your https://ukcoronaviruscancermonitoring.bham.ac.uk using the registration form (https://ukcoronaviruscancermonitoring.bham.ac.uk/core_auth/register/), we collect the parameters listed in Table 1.

Table 1. Your personal data.

Parameter
First name
Last name
E-mail address
Job Role (Research Analyst or Health Care Professional )
UKCCM username
UKCCM password

Note to Table 1:

We collect your first name, last name and E-mail address (Table 1) so that we can contact you if there is a technical problem with the software. We will add your E-mail address to the UKCCM mailing list (administered by the University of Birmingham). We do this so that we can inform you when there are any interruptions to service, and when new software is released.

As a security measure, your E-mail address is used to send an E-mail to activate your https://ukcoronaviruscancermonitoring.bham.ac.uk. It is also used when we send you a link to reset your password.

In addition, we ask you to specify your own UKCCM username and password (Table 1) so that you can use this information to login to the software after you have setup your UKCCM user account.

Registration data are used to ensure that sufficient computer resources are provisioned, and to keep users informed of UKCCM news and services. Registration data are not shared with any 3rd parties.

Please contact us if you would like your UKCCM user account data to be deleted.

4. Data storage and security

Technical organisational and security measures are in place to ensure security appropriate to the type of data submitted and processed or stored.

We will hold your personal data (Table 1) until you ask us to delete it so that we can keep in touch as described above (Note to Table 1).

We do not share any data collected from you for the UK Coronavirus Cancer Monitoring Web site with 3rd parties or enrich it (i.e. integrate it with other personal data).

5. Secure Connection

The UK Coronavirus Cancer Monitoring Web site uses HTTPS which is a protocol for securing the communication between your Web browser and the University of Birmingham server. HTTPS connections are encrypted. The UKCCM Web site (https://ukcoronaviruscancermonitoring.bham.ac.uk) automatically redirects you to HTTPS when you access it.

6. Contacting Us

E-mail inquiries and support requests are sent to the Birmingham Research Software Group service desk details of which can be found on the UK Coronavirus Cancer Monitoring Website. When sending support requests, data must always be sent in an anonymised format.

7. Cookies and Web Storage data

7.1 Cookie data

The UK Coronavirus Cancer Monitoring Web site (https://ukcoronaviruscancermonitoring.bham.ac.uk) uses cookies. A cookie is a small amount of data (<4Kb) that is sent to your computer or Web-enabled device browser from the University of Birmingham server. Cookies are used in this website to hold information about the user session.

We also use a Content Delivery Network (CDN) jsDelivr to access 3rd party libraries which improve the functionality and responsiveness of the UKCCM website. CDNs also reduce latency and provide faster loading of a website.

Table 2 lists some of the cookies used by the UK Coronavirus Cancer Monitoring Web site. As the names, numbers, and purposes of these cookies may change over time, this page may be updated from time to time to reflect those changes.

Table 2. Cookie data.
Cookie Hostname Description Criteria Duration Type
cookieControl ukcoronaviruscancermonitoring.bham.ac.uk Used to remember when a user has accepted UKCCM's cookie use notice. Necessary 30 days Cookie
cookieControlPrefs ukcoronaviruscancermonitoring.bham.ac.uk Array of accepted cookie types e.g. ["preferences"]. Necessary 1 year Cookie
csrftoken ukcoronaviruscancermonitoring.bham.ac.uk Helps prevent Cross-Site Request Forgery (CSRF) attacks. Necessary Persistent for 1 year Cookie
sessionid ukcoronaviruscancermonitoring.bham.ac.uk Current session identifier. Necessary Only if you are logged in to this site. Until the end of the session Cookie

7.1.1 Deleting cookies

You can choose to allow, block, or delete cookies installed on your computer by adjusting the settings of the Web browser you use. Note that doing so might limit your ability to visit certain parts of the website or take advantage of some of our services.

For more information on how to manage cookies in your browser, please see:

7.2 Web storage data

Alongside cookies, the UK Coronavirus Cancer Monitoring Website utilises 'web storage', which means the website loads faster. Web storage parameters (listed in Table 3) are used to enhance the functionality of the UKCCM Tool. Web storage data are not transferred to the University of Birmingham server for processing.

Table 3. Web storage data.
Name Hostname Description Criteria Duration Type
SESSION_LOCALE ukcoronaviruscancermonitoring.bham.ac.uk Locale identifier, e.g. en-gb. Necessary No expiration date Local Storage

Further information

For more information about how we handle your personal information, and your rights under data protection legislation, please see https://www.information-compliance.admin.cam.ac.uk/data-protection/general-data.